Committees

The Board has several committees dealing with specific subjects or issues, and each trustee sits on one or more of these committees. There are a mix of Standing, Statutory, Special Purpose and Ad Hoc Committees. Some are required under legislation or through contractual obligation, and others are established by the Board. 

Subject to any relevant legislation or contract, the Board can:

  • determine their composition and the manner of selecting Chairs and members;
  • fix their terms of reference, reporting relationships and expected date of completion of mandate;
  • alter their composition, terms of reference, reporting relationships and expected date of completion of mandate, as it may deem appropriate from time to time; and
  • dissolve committees. 

Regular meetings of the Board and its committees appear on the weekly schedule of meetings.  Should additional meetings be necessary, they are at the call of the Chair.  The meeting schedule is available through the google Board calendar and the eScribe meeting calendar.

Statutory Committees

The mandate of the Board’s four statutory committees is established by the Education Act.  Trustees appointed to these committees are eligible to be remunerated for their attendance at committee meetings in accordance with the provisions of the Education Act and Board Policy P.004.GOV: Board Member Honoraria.

Audit Committee                                                       Key Staff Contact: Randy Gerrior

The Audit Committee is comprised of three trustees and two independent members drawn from the community at large. The primary role of the Audit Committee is to assist the Board of Trustees in fulfilling its duties related to governance and oversight. 

Resources:   

Upcoming Meetings: 28 November, 15 November, 17 May.

Parent Involvement Committee                              Key Staff Contact: Prince Duah

The Parent Involvement Committee (PIC) is a committee of parents. At the OCDSB, PIC supports, encourages and enhances parent engagement across the District in order to improve student achievement and well-being. PIC serves an integral role within the District by providing parents with the opportunity to voice their concerns, ideas and challenges. 

Resources:     

Upcoming Meetings: 5 November (Parent Conference) 23 November, 18 January, February 22, April 12, May 10.

Special Education Advisory Committee                Key Staff Contact: Peter Symmonds

The Special Education Advisory Committee (SEAC) helps the Ottawa-Carleton District School Board protect the rights of students with special learning needs. Under Ontario's Education Act, every student is entitled to programming which best meets their needs. 

Resources: 

Upcoming Meetings: 2 November, 6 December, 11 January, 1 February, 1 March, 5 April, 3 May, 7 June.

Supervised Alternative Learning Committee                    Key Staff Contact: Shawn Lehman

Under the Education Act (Regulation 374/10), Supervised Alternative Learning (SAL) is a legal alternative to compulsory attendance at school. It is a programming option that allows students to work, attend school part-time, or attend community programs which provide an alternative learning pathway. The program is for students who are 14 to 17 years of age. SAL students are provided with the opportunity to work on academic credits part-time through a blended learning model with support from Alternative Attendance Program staff.

Resources: 

Upcoming Meetings: Meetings scheduled after SAL application submission.

Ad Hoc Committees

From time to time, the Board creates ad hoc committees to undertake a specific task or area of responsibility.  The membership of an ad hoc committee shall include the Chair of the Board, and one or more trustees, and may include such members of staff and/or members who are neither trustees nor staff, as determined by the Board at the time of establishing the Committee.  An ad hoc committee usually has an expected timeframe for completion of its mandate, and the committee is automatically stood down when the Board determines that it has completed its assigned task in accordance with its terms of reference.

Ad Hoc Committee for Board Self-Evaluation Process & Director Performance Evaluation Process

Key Contact: Michele Giroux

The mandate of the Ad Hoc Committee for Board Self Evaluation Process and Director Performance Evaluation Process is to make recommendations regarding an effective evaluation strategy, schedule, and evaluation instruments; to implement, manage and monitor the ongoing evaluation strategy; to assess the process used; and to make recommendations to enhance the future evaluation processes.

Resources:

Upcoming Meetings: Committee meets approximately six times per year, as required, during the day.

Community Member Recognition Awards Selection Ad Hoc Committee

Key Contact: Michele Giroux

To review nominations and make final decisions with respect to award recipients under the Community Member Recognition Awards Program (excluding the Chair’s Award, which shall

continue to be selected by the Chair).

Resources:

Upcoming Meetings: The Committee will meet following the closing date for nominations to select the award recipients (typically in April each year).

Special Purpose Committees

In addition to the standing and statutory committees, the Board also establishes special purpose committees as required.  These committees are usually established by way of Board resolution or policy.  Some of the current special purpose committees include:

  • I.Appeals Hearing Panels (in accordance with the Education Act and as per Board policy P.022.SCO). Formed on an as needed basis through a call to trustees.;
  • II.Expulsion Hearing Panels (in accordance with the Education Act and as per Board policy P.023.SCO) Formed on an as needed basis through a call to trustees; and
  • III.Student Transfer Hearing Panels (as per Board policy P.126.SCO). Formed on an as needed basis through a call to trustees.
  • IV.Advisory Committees to the Board (as per Board policy P.065.GOV)

Ottawa Student Transportation Authority (OSTA)                       Key Staff Contact: Randy Gerrior

The Ottawa Student Transportation Authority (OSTA) is a separate, incorporated entity formed to benefit the OCDSB, the Ottawa Catholic School Board and its students by providing safe, effective and efficient student transportation services.

Resources:

Upcoming Meetings: November 7. 

Ottawa-Carleton Education Network (OCENET)  Key Staff Contact: Randy Gerrior

The Ottawa-Carleton Education Network works with schools and teachers around the world to improve learning opportunities for children and adults. OCENET is a separate, incorporated entity formed to benefit the OCDSB and its students by generating revenue through the sale of OCDSB products, programs and services; and recruiting, accepting and placing fee-paying students in

the OCDSB.

Resources:

Upcoming Meetings: OCENET Board meetings are generally held twice a year in early December and in early April or May.

Advocacy Strategy Committee                                           Key Staff Contact: Michele Giroux

The Advocacy Strategy Committee works to develop an annual advocacy strategy, develops advocacy positions for Board approval and advises and supports the chair on specific advocacy issues and key messaging as needed.

Upcoming Meetings: The committee meets on an as-required basis at the call of the Chair of the committee or the request of the chair of the board.

School Active Transportation Support Network Steering Committee  

Key Staff Contact: Randy Gerrior

The mandate of the committee is to establish a strategic direction for the School Active Transportation (SAT) Support Network that reflects the priorities and commitments from each partner in the network. The committee works to establish Key Performance Indicators (KPI) that help determine the success of the SAT Support Network and examines policies to make recommendations that individual representatives may take back to their respective organizations for evaluation and potential amendment. The committee reviews the results of KPI data analysis and recommends changes to ensure continuous improvement of the SAT Support Network. The committee champions the SAT Support Network and other active transportation initiatives at their respective organizations and in the community at large. The committee is also responsible for the review of funding requirements for activities undertaken by the SAT Support Network and recommends and /or secures funding sources.

Resources:

Upcoming Meetings:  Meetings will occur on a quarterly basis, or less if so determined by the Steering Committee’s terms and conditions. A mix of daytime and evening meetings would be an option in order to accommodate the availability of representatives.

Advisory and Other Committees

Trustees are selected among their peers as non-voting volunteers to participate on the following committees.  

Student Senate                                                                     Key Staff Contact: Reg Lavergne

The Student Senate is the committee comprised of one student voting member from each secondary school. It is recognized as the official secondary school organization to represent secondary students’ views to the Ottawa-Carleton District School Board. 

The Student Senate meets on a monthly basis, and it is at these meetings that the student trustees can report and obtain feedback from other students regarding issues of interest or concern. The Student Senate is the main source of student opinion; however, there are other organizations which are beneficial in maintaining contact with students across Ontario. 

Resources:

Upcoming Meetings: November 10, December 8, January 12, February 9,  March 9,  April 20, May 11,  June 8.

Advisory Committee on Equity                               Key Staff Contact: Mary Jane Farrish,

The Advisory Committee on Equity (ACE)  advises the Board of Trustees in fulfilling its commitment to provide an equitable and inclusive educational and work environment which supports student achievement and well-being. 

Resources: 

Upcoming Meetings: November 9 (RoadTrip Event), November 24, January 26, February 23, March 30, April 27, May 25.

Indigenous Education Council                               Key Staff Contact: Shannon Smith

The Indigenous Education Council (IEC) acts as a resource to provide authentic and current knowledge of different First Nations, Métis and Inuit (FNMI) perspectives to support informed decision making. The IEC also actively engages with Indigenous parents and community partners to help provide equitable and inclusive education and work environments for Indigenous students and staff. The IEC advises the Board on any issues affecting FNMI students' learning and well-being and provides strategic advice to the implementation of the Truth and Reconciliation Calls to Action. 

Resources: 

Upcoming Meetings*: November 17, December 15, January 19, February 16, March 23, April 13, May 18.

*To attend a meeting of IEC it is customary to submit a request to the Chair at least one week in advance of the meeting date.

Advisory Committee for Extended Day and Child Care  Key Staff Contact: Julie Cyr

The Advisory Committee for Extended Day and Child Care works to assist the Board of Trustees in meeting its commitment to the provision of quality programming in extended day and child care programs. 

Resources: 

Upcoming Meetings:  30 November, 25 January, 22 March, 26 April.

Alternative Schools Advisory Committee             Key Staff Contact: Amy Hannah

The Alternative Schools Advisory Committee (ASAC) assists the OCDSB in advancing the Elementary Alternative Program and its tenets. 

Resources:

Upcoming Meetings: 28 November, 30 January, 27 February, 24 April, 29 May.

Advisory Committee on the Arts                            Key Contact: Nadia Towaij

The Advisory Committee on the Arts (ACA) acts as an independent advisory committee on Arts issues to the OCDSB. At the OCDSB, the Advisory Committee on the Arts supports and encourages education in the Arts for all students in the District. ACA also provides a liaison between OCDSB and Arts institutions and organizations at the local, regional, provincial and national levels, the business community and the post-secondary community. 

Resources: Advisory Committee on the Arts

Upcoming Meetings: November 7, January 16, February 6, April 3, May 8.

Questions for Consideration:

  • Which committees am I interested in participating in? 
  • Which committees should I attend to further my learning and development? 

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