Admin

Rent a Facility

How to Request Space

The Ottawa-Carleton District School Board is working to provide a seamless offering of school facilities to local community groups through a user friendly online booking process. Renting a school facility is a simple process done in the comfort of your own home!

Create an Account
To request space at an Ottawa-Carleton District School Board facility, you start by creating an account in our on-line booking system by clicking the Get Started link.

Users
Must be at least 19 years of age
Must have a valid email address
Must read and agree to the OCDSB Rules and Regulations.
Choose a Facility
The new on-line software provides access to OCDSB school facilities, such as gymnasiums, classrooms, cafeterias, meeting rooms, sports fields, ball diamonds and auditoriums.  To check availability before making your request, check out the online calendar where you can select a school and facility (cafeteria, single gym, double gym, auditorium, etc.) to see what is currently available. The calendar will show the most up to date availability. Due to time delays between the permit request being submitted and approval, the calendar will not always be 100% current. Please note that your permit request is not approved until you have received your approved permit.

Apply
In order to rent a school facility using the online booking system, new users will need to create an account as listed above. Existing users can simply log in. Community Use of Schools requires a minimum of 5 business days to process a permit. Once logged in, simply click on the ‘Create New Permit’ button at the top of the screen and complete the on-line request form. Do not forget to click the ‘Submit’ button on the last page of the form.

Submit Your Permit
Once you have completed the on-line permit request, Community Use of Schools will receive your request and it remains in pending status until the review process is complete.
Once reviewed, you will be notified by the booking assistant if they require further information or to inform you of any payment and/or insurance required.
During permit processing, you may notice your permit status change:
New/Pending – Permit has been submitted for processing
On Hold – We are waiting for additional information or approvals
Hold and Approved – We are waiting for insurance and/or payment
Approved – Permit has been processed and sent to the community client
Fees
Estimated costs are calculated based on your permit request and may not reflect all costs.  All fees are subject to review prior to approval by a CUS booking assistant. Classroom rates are estimated based on one classroom. Fees will be reviewed and/or revised based on the number of requested classrooms.

Approval
Once the booking assistant for the Community Use of Schools has reviewed your permit request and it has been approved, a permit will be issued electronically. When you receive your permit please review your dates carefully. Users will need to print a copy of their permit and have this on hand when attending the school.
 
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